Book more meetings with a call to action button.See how many meetings each rep is booking with Meeting Insights.Require that your recipient provide their phone number before they book the meeting. Learn how you can sync your Mixmax activity to Custom Objects in Salesforce.The next time a meeting would be scheduled, it will be booked on User A's calendar. Once the meeting was booked, User B would move to the back of the queue. Once a calendar has been used, it will move to the back of the queue.įor example: If User A recently had a meeting booked on their calendar and User B did not, Mixmax would schedule on User B's calendar (least recently used) as opposed to User A's calendar (last recently used). When there are time slots where multiple calendars are available, Mixmax will schedule on the calendar that was least recently used. If only one calendar is available during a time slot, we will automatically schedule on the available calendar regardless of the last event that was scheduled from this meeting template. When you use the unique calendar link for the meeting, we will show an aggregate of every calendars' availability. Each time the /meeting command is used, Mixmax will rotate through the calendars randomly to make sure meetings don't always get scheduled with the same host. When you're using the /meeting command, Mixmax will insert times for one of the calendars and each tile will reflect a time on the same calendar. This variable will automatically be populated using the host's default location (set in the screenshot above). In the example below, we show a fallback variable, which you can add - if the host does not provide a default location, the fallback variable will be used. Next, go to the round robin meeting template. This could be a Zoom or other conference system link, or it could be their own phone number: It is easy to set this up!įirst, make sure that each person in the round robin goes to their Calendar Settings page and enters their unique meeting link in the Default location field. You want to make sure that the calendar event that is scheduled via round robin has the host's phone number or video conference link. How do I make sure the host's phone number or video conference link is automatically included? If you don't see a calendar, ask the calendar owner to give you read and write access to their calendar. As you start typing the calendar name you'd like to add, you will see auto-complete options for all calendars that match your search. You can add any calendars which have read and write access. When you create a Meeting Template in your Mixmax dashboard, set up a round robin by adding multiple calendars to the Schedule on field. The option to schedule on multiple calendars is on the Growth and Enterprise plans. For example, when customers sign up for a demo on your website, the demo meetings rotate through your team, to make sure the calls are distributed evenly across the team. How to set up a round robin with Meeting Templates What is a round robin?Ī round robin is a meeting that is automatically scheduled across multiple calendars.
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